Terms & Conditions

 1. GENERAL 

 1.1 These terms and Conditions shall be incorporated into and govern this agreement made between the 

      Owner and the Renter who’s names and addresses are set out overleaf to the exclusion of all or any other 

      terms and conditions. 

 1.2 Words and expressions defined overleaf shall where applicable have the same meanings when used 

      Herein. In addition the term “Vehicle” when used herein shall (if applicable) be deemed to include any 

      Replacement vehicle and all lyres, tools, accessories, parts and equipment relating to Vehicle. References 

      to box numbers refer to the box numbers specified overleaf. 

 1.3 Where the person signing this Agreement on behalf of Renter is not Renter, he or she represents and 

      Warrants to Owner that he or she is authorised to sign and to enter into this Agreement for and on behalf 

      of Renter  and all agreements and obligations on the part of Renter hereunder shall be deemed to be made 

      by such person jointly and severally with Renter. 

 1.4 Where these terms refer to VR this shall mean Venture Rentals Limited.

 2.   HIRE   OF   VEHICLE 

 2.1 Owner agrees to let and renter agrees to take on hire vehicle upon and subject to the terms and 

      Conditions of this agreement. 

2.3  The  period of hire may riot be extended without Owner’s prior written consent. 

3.   PROHIBITED     USES  

 3.1  Renter will not use the vehicle or allow the vehicle to be used for any purpose for which it is neither designed, 

      Suitable nor hired including (without limitation) any unlawful, hazardous or unusual purpose; propelling or towing any other vehicle or trailer or for any similar purpose without Owner’s prior written consent; racing, rallying, pace-making, reliability, speed 

      testing or other trials, competitions of any sort or driving tuition; carrying a number of passengers and/ 

      or property which  would cause Vehicle to be  overloaded or would cause any applicable restriction to be 

      exceeded;  the use of vehicle on any surface other than roads with a tarmacadam or concrete surface over 

      which there is a right of way (public or private) for motor vehicles. 

 3.2  Renter will not allow Vehicle  to be driven by any  person  who has   not been  approved in writing by 

      the Owner. 

 3.3  Renter will not take  or allow Vehicle to be taken  outside the United Kingdom without Owner’s prior 

      written consent.

3.4  Renter  will not use any vehicle with a gross vehicle weight over 3.5 tonnes without a full valid and current 

      Operator’s licence where the vehicle is being used for business use. 

 3.5  The  Renter will not allow the Vehicle to be driven in breach of any speed limits or any other highways 

      legislation of the country in which the Vehicle is being used. 

 3.6  The  Renter will not tamper or interfere with the telematics device fitted to the Vehicle • 

 4. PAYMENTS 

 4.1  Renter  will pay to Owner on demand: 

      (d) all fines, penalties, costs, charges and liabilities relating to parking, road traffic or other offences or 

         -contraventions or restoration charges and loss of income if the vehicle is seized by Customs and 

         Excise incurred in relation to Vehicle by Renter or Owner (except where caused through fault of Owner) 

         from the commencement  of this  Agreement until Vehicle is returned to Owner in accordance with the 

         terms of this Agreement  by  the  nominated payment  method  stated overleaf  regardless of the time 

         lapsed between offence and  notification of offence to Owner, and Renter will allow Owner to process 

         electronic CNP transactions for these amounts  plus a reasonable  administration fee not less than 

         225.00; 

      (e) Owner’s costs of repairing or replacing Vehicle in the event of loss, theft or damage howsoever caused, 

         plus loss of revenue to Owner (calculated at Owner’s unlimited mileage charges for the period during 

         which Vehicle shall remain unavailable for rental by reason of such matters) provided that if Vehicle is 

         operated in accordance  with all the terms of this Agreement 

      (i) Renters Liability in respect of damage to or Theft of Vehicle will be limited to a non-waivable excess 

         charge in accordance with Owner’s current, except where the damage or 

         theft has been caused by the negligence of the Renter; 

      (f) the cost of refuelling the Vehicle if returned to Owner with less fuel than was contained in Vehicle’s fuel 

         tank at the commencement   of the period of hire together with Owner’s current tariff for refuelling 

         service charges; 

      (g) Owner’s cost incurred in recovering Vehicle in the event Renter fails to return it to Owner in accordance 

         with the terms of this Agreement; 

      (h) any value added tax or local or other taxes payable in respect of any of the above. 

 4.2 All overdue  payments shall bear  interest on the amount overdue at the rate prevailing laid down by the 

      Government  from the  date such  sums become   due to the date of actual payment. Owner  reserves  the 

      right to charge administration fees. 

5.    RENTER’S    OBLIGATIONS 

      Renter shall at all times during the term of this Agreement: 

      (a) take proper care  of Vehicle  and ensure   Vehicle is used  in a lawful and    reasonable   manner 

         in all respects and  in particular (without limitation) will keep Vehicle locked   when not in  use 

         and  shall ensure  that ignition keys and/or security arming   devices  are not left in the vehicle 

         when unattended. 

      (b) return Vehicle to Owner within the Owners  stated  opening  hours in the  same condition as   when 

         received (fair wear and tear only excepted) to Owner’s address  specified overleaf immediately upon demand   by   Owner 

         (such demand  not to be made  without reasonable cause) subject to a refund  to Renter of any  sums 

         already paid by Renter in excess of those due under the terms of this Agreement; 

      (c) immediately report any  accident, loss  or damage    involving Vehicle to   Owner and   the police 

         or other proper authority and at Owner’s request complete Owner’s accident report form without delay; 

      (d) immediately report any breakdown, fault or defect, reasonably requiring repair to Owner and will not, 

         in the case of a defect or fault which makes Vehicle unroadworthy or liable to cause damage or danger 

         to persons or property or further damage to Vehicle, use Vehicle until such defect or fault has been 

         repaired or corrected and will take all reasonable steps to prevent or mitigate any loss or  damage 

         occurring to Vehicle; 

      (e) obtain Owner’s prior written consent before incurring any repair costs; 

      (f) not remove or interfere with any Vehicle parts or spares or with any identification marks or plates 

         affixed to Vehicle; 

      (g) inform Owner Immediately upon  request of the whereabouts of Vehicle; 

      (h) not sell, mortgage, charge, pledge,  assign, underlet, lend or otherwise dispose  of or part  with 

         possession  of Vehicle at any time or contract so to do or otherwise deal with Vehicle in any manner 

         inconsistent with Owner’s rights; 

      (I) maintain all oil and fluid levels and tyre pressures   in accordance with the manufacturers 

         recommendations;

 (j) at Owner’s request assist Owner in enforcing any rights or remedies Owner may have against third parties in    respect of any loss or damage to or in connection with Vehicle arising during the term of this Agreement. 

      (k)  be liable for the duration of the rental agreement as owner/hirer of the vehicle, or any replacement 

          vehicle, for any fixed penalty offence, penalty charge notice, notice to owner, parking charge notice 

          for that vehicle under S66 Road   Traffic Offenders Act  1988, Schedule  6 Road  Traffic Act 1991 , 

          Traffic Management  Act 2004, Protection of Freedoms   Act 2012  and  any other relevant legislation. 

7. INSURANCE 

7.1   Except where  Renter has elected personally to insure Vehicle as evidenced by Renter’s the Renter participates as an insured under Owner’s vehicle. Insurance policy and 

      agrees  to observe all the terms and conditions thereof. A summary of the terms  and conditions of such 

      insurance policy is available for inspection at Owner’s address specified overleaf and a copy of the policy 

      may  be inspected on request at the same address. Renter further agrees to protect the interests of Owner 

      and Owner’s    insurance company   in the case of an accident  during  the term of this Agreement  by: 

1. making  every endeavour  to obtain names and   addresses  of parties involved and of  witnesses; 

      (b) not admitting liability or guilt to any third party; 

      (c) not abandoning  Vehicle  without  adequate provisions  for safeguarding  and  securing the   same; 

      (d) calling Owner’s office by telephone using the number specified overleaf and further giving a detailed 

          report including (without limitation) plans and drawings to Owner; (e) notifying the police or other 

          proper authority immediately. 

7.2   Where   Renter has elected personally to insure Vehicle (evidenced as  aforesaid), Renter undertakes to 

      insure and  keep insured  Vehicle during the term of this Agreement under a fully comprehensive  motor 

      insurance policy (including windscreen damage) to its full replacement value, free from limitation or 

      excess, with reputable insurers  approved in writing by Owner. Renter agrees to observe all the terms 

      and conditions  of the said policy. Renter shall at Owner’s request supply full details of such policy to 

      Owner   and shall ensure Owner’s interest in Vehicle is endorsed upon   the said policy. Renter shall 

      Procure that any money paid by Renter’s insurers under the  said policy is paid directly to Owner, and 

      Renter shall   compensate Owner for any loss or damage suffered by Owner in excess of any monies 

      Received by Owner. 

8. INDEMNITY 

      Renter will indemnify and hold harmless Owner and covenants to pay Owner and keep Owner indemnified 

      and held  harmless against all costs, losses, claims or damages, expenses and  liabilities of whatsoever 

      nature suffered, incurred or sustained by Owner as a result of or in connection with: 

      (a) any breach by Renter of any of the provisions ‘of this Agreement; and 

      (b) any loss or damage to property left, stored or transported by Renter or by any other person in or upon 

         Vehicle either before or after return of Vehicle to Owner. Provided that this indemnity shall not apply to 

      ‘ any  liability of Owner for death or personal injury caused by Owner’s negligence or any other liability of 

         Owner which cannot be excluded as a matter of law. 

9. TERMINATION 

9.1   If Renter commits any breach of this Agreement; or if any statement, representation or warranty made by 

      Renter overleaf or in these terms and conditions in respect of himself or any Additional Driver is incorrect; 

      or ifs receiving order is made or a petition in bankruptcy is presented against Renter (or, being a company, 

      Renter goes into liquidation, whether voluntarily or compulsorily ore receiver, administrator, administrative 

      Receiver or manager shall be appointed over the whole or part of its business or assets); or if Renter offers 

      to make any  arrangement  with its creditors or if any distress or execution is levied against any of its goods; 

      then in any such event  Owner  may terminate this Agreement  forthwith but without prejudice to any of 

      Owner’s accrued rights and remedies against Renter. 

9.2 – On  the expiry or termination of this Agreement, howsoever   occasioned,  Renter shall no longer be in 

      possession of Vehicle with Owner’s consent and Renter shall forthwith return Vehicle in the same condition 

      as when received (fair 

      wear and tear only excepted) to Owner’s address specified overleaf, provided that under no circumstances 

      shall Renter return Vehicle to Owner outside Owner’s normal  published  opening hours without  Owner’s 

      prior written consent. If Renter commits any breach of this Agreement, Owner may, without notice, retake 

      possession of Vehicle together with the insurance certificate and any other documents of Owner and for 

      such purpose may  enter upon  any premises belonging to or in the occupation or control of Renter. 

10.    GENERAL   DATA     PROTECTION    REGULATION   (GDPR). 

10.1  The information the Renter provides on this Agreement and in connection with the hire of the Vehicle will 

      be used by  the Owner  and VR to fulfil the Order/Contract  that Renter places and to speed  up  the 

      electronic processing of any order placed in the future. By entering into this rental agreement, Renter agrees 

      that Owner  can process and store their personal information in connection with this Agreement including 

      data collected from the vehicle. Owner may use this information to analyse statistics, for market research, 

      credit control and to protect our assets. Renter agrees that if they break the terms of this Agreement the 

      Owner  can  pass their personal information to credit reference agencies, debt collectors, the police or any 

      other relevant organisation. 

      If the Renter is taking out insurance for the Vehicle through the Owner, the Renter acknowledges   and 

      agrees that its personal data (including any sensitive data such as health details / convictions) may be 

     passed  to Owners insurers, solely for the purposes of assessing  the insurance risk of the Renter and 

      establishing the terms on which insurance will be provided. 

      The Renters data will not be passed outside the European Economic  Area. 

      The Owner/VR  may  use the Renters’  personal data  for the purposes of any other Products  and/or 

      services offered by the Owner/VR  which may  be of interest to the Renter from time to time. 

      In addition, Renter accepts the Practical/the Owner may transfer databases of information as a business 

      asset to purchasers of their business. 

      By entering into the contract with the Owner, the renter agrees to the use of its personal data for these 

      purposes. 

      If the Renter does not wish its personal data to be used in such a manner, they should write to the Owner 

      at the address  on  the front of the  Agreement or to VR.

10.2  The Owner will provide a vehicle which may be fitted with telematics or a similar device that will track the 

      vehicle location and/or may be used as a tool for measuring how the vehicle is being operated. The Owner 

      may disclose the Renters personal data to VR. The Owner  and/or VR   may monitor this information 

      to ensure that the Vehicle is being operated in accordance with this Agreement and the relevant highways 

      Legislation. The Owner and/or VR may contact you in the event that the device indicates that you may 

      be breaking the terms of this Agreement or the law. The Owner and/or VR may ask you to modify your 

      driving or  that of  any   drivers and   the  Owner   reserves  its  right to   enforce its   remedies 

      under the Agreement including the indemnity contained in Clause 8. 

11.   ENTIRE  AGREEMENT 

      This Agreement constitutes the entire agreement and understanding between the parties hereto and  no 

      variation to this Agreement shall be binding unless agreed in writing by Owner. 

      JUNE  2018  General  Terms &   Conditions 1.10